School of Mines Policy Manual

The South Dakota School of Mines & Technology operates in accordance with the policies of the South Dakota Board of Regents.

Some university policies address matters that are mandated by state or federal law to be specific for each university. Other policies elaborate on how Board of Regents policy will be implemented at Mines. In general, Board of Regents policies are not duplicated here.                                         
 

Section I: Governance

Section II: Academic Affairs

Section II: Academic Affairs  

Policy II-1-1 Curriculum Development and Review Process  
Policy II-2 Small Class Sections  
Policy II-3 Common Examination Scheduling  
Policy II-4 Cooperative Education Program  
Policy II-4-2 Audited Courses and Registrations for No Credit  
Policy II-5 Office Space for Emeriti Faculty  
Policy II-5-1 Appeal of Undergraduate Transfer Credit Decisions  
Policy II-5-3 College Level Examination Program (CLEP)  
Policy II-5-4 Transfer of Academic Credit from Other Institutions  
Policy II-6 Graduate Teaching and Research Assistants  
Policy II-6-2 Final Examinations  
Policy II-6-3 Withdrawals
Policy II-7-1 Maintenance of Student Records  
Policy II-7-2 Placement Procedures/Examinations  
Policy II-8-1 Graduate Credit for Undergraduate Senior Students  
Policy II-8-4 Transcripts  
Policy II-9-1 Grade Change for Graduate Research Credit  
Policy II-9-2 Petition for a Change in Major Professor  
Policy II-9-3 Academic Appeals  
Policy II-10-1 Grading Procedures for Graduate Research Credit  
Policy II-10-2 Notification of Graduate Examination Results  
Policy II-14-1 Organization of Departments and Academic Programs  
Policy II-17-1 Graduation Policy  
Policy II-17-2 Recommendation of Students for Graduation  
Policy II-18-1 Conferral of Honorary Doctorate Degrees  
Policy II-25-1 Dual Use of Credit  
Policy II-25-2 Credit by Examination  
Policy II-25-3 Definition of Credit Hours  
Policy II-27-1 Articulation of Transfer Credits from Other Institutions  
Policy II-29-1 Credit Limitation in Special Topics Categories  
Policy II-29-2 Proprietary Thesis Petition  
 

Section III: Student Affairs

Section III: Student Affairs  

Policy III-1-1 Excused Undergraduate Absences for School Sponsored Activities and Professional Interviews  
Policy III-1-2 Threat Assessment  
Policy III-1-3 Grievance Procedures for Students  
Policy III-6-1 Housing  
Policy III-6-2 Meal Contract Participation  
Policy III-7-1 Solicitation  
Policy III-10-1 On-Campus Advertising/Campus Posting  
Policy III-13-1 Communicable Diseases  
Policy III-15-1 Financial Aid  
 

Section IV: Personnel

Section IV: Personnel  

Policy IV-01 Access to Policy Information  
Policy IV-04 Financial Clearing from Campus  
Policy IV-05 Animal Policy   
Policy IV-06 Dual Compensation  
Policy IV-07 Alternative Work Schedule  
Policy IV-08 Smoke, Vapor and Tobacco-Free Campus  
Policy IV-09 Winter Travel  
Policy IV-10 Campus Investigations  
Policy IV-11 Code of Ethics  
Policy IV-12 Hiring Career Service Employees  
Policy IV-13 Hiring Faculty and Non-Faculty Exempt Personnel  
Policy IV-14 Hiring Student Employees  
Policy IV-15 Traditions of Excellence Award  
Policy IV-15-2 Scholarships  
Policy IV-16 Distinguished Professor Program  
Policy IV-17 Faculty Emeritus Status  
 

Section V: Finance and Administration

Section V: Finance and Administration  

A. Finance  
     Policy V-A-1   Copyright Protection  
 
B. Business Services  
     Policy V-B-2 Local Purchasing  
     Policy V-B-3 W-9 Forms  
     Policy V-B-4 Printing Cost Disclosure Statement 
     Policy V-B-5 Use of SDSM&T Property  (available soon)  
 
C. Bookstore  
     Policy V-C-1   Bookstore  
     Policy V-C-2 Licensing  
 

Section VI: Facilities

Section VI: Facilities  

 

Section VII: Health & Safety

Section VIII: Information Technology Services

Section VIII: Information Technology Services  

Policy VIII- 01   Software Licensing Policy  
Policy VIII-02  Computer User Policy  
Policy VIII-03  Information Technology Services Governance  
Policy VIII-04  Compliance with Payment Card Industry Data Security Standards (PCI DSS)  
Policy VIII-04-1  Credit Card Processing (PCI DSS)  
Policy VIII-04-2  Credit Cardholder Data Access Control in Compliance with Payment Card Industry Data Security Standards (PCI DSS)  
Policy VIII-04-3  Authorizing Third Party Service Providers in Compliance with Payment Card Industry Data Security Standards (PCI DSS)  
Policy VIII 04-4  Use of Employee Facing Technologies in Compliance with Payment Card Industry Data Security Standards (PCI DSS)  
Policy VIII-04-5  Information Security Responsibilities Related to Compliance with Payment Card Industry Data Security Standards (PCI DSS)  
Policy VIII-04-6  Vulnerability Scans in Compliance with Payment Card Industry Data Security Standards (PCI DSS)  
Policy VIII-05  Computing and Network Security  
Policy VIII-05-1  Password Policy  
Policy VIII-05-2 Antivirus-Antimalware Policy  
Policy VIII-05-3  Network Security Policy  
Policy VIII-05-4  Security Awareness Policy  
 

Section IX: Research Administration

Section IX: Research Administration  

Policy IX-1 Distinguishing Between the Foundation, Sponsored Programs and Business Office as Administrator of External Funds  
Policy IX-2 Inventions, Patents and Intellectual Property  
Policy IX-03 Procurement of Major Scientific Equipment  
Policy IX-04 Cost Sharing for Research and Other Sponsored Activity
Policy IX-05 Facilities and Administrative Cost Recovery from State Agencies  
Policy IX-06 Use of Release Time Funds  
Policy IX-07 Authorization of Centers  
Policy IX-08 Establishing Use Rates for Research Instrumentation  
Policy IX-09 Center for Robotics, Artificial Intelligence and Remote Sensing  
Policy IX-10 Proposals for Sponsored Programs  
Policy IX-11 Submission of Effort Reports for Sponsored Projects  
Policy IX-12 Organizational Prior Approval System  
Policy IX-13 Basic Cost Principles  
Policy IX-14 Budget and Expenditure monitoring/Monthly Financial Reconciliation  
Policy IX-15 Budgets Revisions  
Policy IX-16 Cost Transfers  
Policy IX-17 Delegation of Authority  
Policy IX-18 Expenditure Approval  
Policy IX-19 Records Retention  
Policy IX-20 Training Requirement in Responsible Conduct of Research  
Policy IX-21 Export Control