Campus Safety and Security and Fire Safety Report

 The South Dakota School of Mines & Technology is committed to the safety and security of our students and employees. Safety personnel regularly monitor the campus and work closely with the Rapid City Police Department in enforcing community, state, and federal laws, in addition to providing education and prevention programs.

Emergency Response and Evacuation Procedures

During an emergency situation on campus, the Office of the President and the Emergency Management Team will be alerted. The Chain of Command Policy I-03 will be implemented in the event the President is unavailable. The Emergency Management Team will work with Campus Safety and the Rapid City Police Department to confirm the situation. Upon confirmation of an emergency affecting campus, the Emergency Management Team will immediately initiate a notice to the entire campus via the Campus Alert System, which is available for all students, faculty, and staff. This service allows the School of Mines to send emergency alerts to cell phones, landlines or computers. In the event that the emergency may affect the larger community, the Office of University Relations will notify the proper media outlets. The Campus Alerts Policy VII-01 is available at http://www.sdsmt.edu/About/Office-of-the-President/SDSM-T-Policy-Manual/.

The School of Mines' Emergency Management Team will, without delay and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing the notification will, in the professional judgment of the responsible authorities, compromise efforts to assist the victim or to contain, respond to, or otherwise mitigate the emergency.

The School of Mines will test the emergency response and evacuation procedures annually at a minimum. Emergency and evacuation procedures will be publicized with a minimum of one test per year. These tests may be announced or unannounced. Documentation will be kept for each test including the description of the exercise, the date, time, and whether it was announced or unannounced.

Emergency response and evacuation procedures are available at http://emergency.sdsmt.edu/.

Campus Alert Registration Information

Below you will find instructions for registering for the Campus Alert System.

1. Registration e-mails are sent out periodically from membership@everbridge.com.

2. You are encouraged to participate by providing personal contact information, but must at least     leave your campus e-mail information in the system.

3. Registration directions can be found at http://www.sdsmt.edu/Campus-Services/Emergency-Management/Campus-Alert/ or e-mail campusalert@sdbor.edu or call (605) 394-6729.

4. If you have already registered, but need to update your information, go to https://www.everbridge.net/nns/pub/Login.do.

Important Things To Remember:

Phone Information

- On-campus Prefix # 394-

- Dial 9 first on campus phones for off-campus calls

- South Dakota area code 605

Campus Safety

- Campus Safety can be reached at x6100 on a campus phone and 605-394-6100 from a cell phone. It is recommended that you program this number into your cell phone so that you have it at all times.

- You do not have to walk alone on campus at night. A Campus Safety Employee will escort you from any campus building to another or from your car to any campus building.

Residence Hall and Campus Apartment Safety

Policies and procedures have been developed to help with the safety and security of all students residing in campus housing. Facilities are staffed with trained employees of the university. Each residence hall has a hall director and all living areas have a student hired to help maintain the safety and security of all residents and the facility. However, the facilities are only as safe as our residents make them. Students must work with staff to ensure room doors are locked when residents are sleeping or not in the rooms. Residence hall building entrance doors are to remain locked 24 hours a day. Students need to work with staff to make sure doors are not propped open. Students residing in the campus apartments are responsible for securing doors. Potentially dangerous situations need to be reported as soon as possible-non-escorted guests, leaking water, torn carpet, etc.

Campus Crime Statistics

The following statistics are gathered from crime reports generated by the Rapid City Police Department and campus agencies as required by the Uniform Crime Reporting Program. Additional information including non-campus buildings and public property is available at http://ope.ed.gov/security. The following is the number of occurrences on the School of Mines campus from January 1 - December 31 of each year. 


2010

2011

2012

Homicide

0

0

0

Sex Offenses

0

0

0

Robbery

0

0

0

Assault

0

0

0

Burglary

2

4

8

Vehicle Theft

1

1

1

Arson

0

0

0

Liquor Law Violations

28

26

21

Drug Violations

3

3

5

Weapons Violations

0

1

1

A list of Registered Sex Offenders in Pennington County is accessible by contacting the Rapid City Police Department at (605) 394-4134 or online at https://sor.sd.gov/default.aspx?c=search.

Drug-Free Environment policy

SD Board of Regents Policy Manual, Number 3:4, Student Disciplinary Code, Section 2B prohibits the following:

17) The manufacture, sale, possession, use, or consumption of alcohol, marijuana, or controlled substances by students on any property controlled by the Board of Regents or used in connection with any institutionally sponsored activity; except that alcohol may be served at social activities held in other locations subject to the restrictions set out in this article and in guidelines for alcohol usage set out in Board Policy 4:27; and

18) Unauthorized possession of containers with the original purpose of containing or holding alcohol, or drug paraphernalia as defined in SDCL § 22-42A-1.

SDSM&T and the South Dakota Board of Regents (4:27 Drug Free Environment and 3:4 Student Code of Conduct) are committed to providing a drug free environment. In support of BOR policies, SDSM&T students and employees are expected to abide by all local, state, and federal alcohol and other controlled substance laws while on any property affiliated with SDSM&T and in connection with any institutionally sponsored activity (e.g. possession by consumption for students under 21 years of age will be enforced).

Per BOR 4:27, any employee violating this prohibition shall be subject to appropriate disciplinary action, which may include termination of employment.

Per BOR policies, recognized student organizations are expected to report underage drinking at their sponsored events or on their property to the student conduct administrator for remedial action with individual students. Failure to report via the campus student conduct process may result in action being taken against the student organization.

Suspected presence or usage of marijuana or other controlled substances within SDSM&T managed housing will result in residence life staff contacting local law enforcement. Violating BOR policy 3.4.2.B.17. for marijuana or other controlled substances will result in the following minimum sanctions:

1st violation-a $100 fine, completion of a brief user assessment and any recommended consequences from the assessment results, one-year disciplinary probation.

2nd violation-a $100 fine, completion of an in-depth assessment (minimum of 3 sessions) and any recommended consequences from the assessment results, one-year disciplinary probation.

3rd violation-probable suspension for at least a semester; in extenuating circumstances, student may stay enrolled but must complete an approved treatment program.

Violating BOR policy 3.4.2.B.17. or 18. for alcohol related reasons will result in the following minimum sanctions:

1st violation-a $50 fine, completion of an educational sanction (e.g. Choices interactive journal or cultural analysis).

2nd violation-a $100 fine, completion of a brief alcohol assessment and any recommended consequences from the assessment, one-year disciplinary probation.

3rd violation-probable suspension for at least a semester; in extenuating circumstances, student may stay enrolled but must complete an approved treatment program.

Alcohol and Substance Abuse Consequences

Legal Risks

The unlawful use of alcohol, marijuana, or controlled substances exposes students and employees to criminal prosecution by local, state, or federal authorities. Immediate penalties may range from fines, to loss of driving privileges, to jail time. In addition, criminal proceedings and criminal sanctions interrupt normal educational or employment activities and may result in individuals being required to withdraw from the university or a termination of employment. A criminal record is permanent and available in background checks. Existence of a criminal record may affect future employment, scholarship opportunities, certification or licensure requirements, or opportunities to serve the community.

Health Risks

The recreational use of alcohol, marijuana, or controlled substances may cause or contribute to physical impairment or psychological dependency. Using or abusing substances can cause loss of memory, chronic fatigue, loss of appetite, frequent absence from classes or work, and other effects that prevent achievement of educational, social, or employment goals. Moreover, individuals who abuse alcohol or drugs in early adulthood may also establish patterns of behavior that later disrupt their careers and limit their ability to maintain normal family life.

Drug And Alcohol Education And Prevention Services

The university is committed to decreasing high risk and illegal drug and alcohol use by our students through wellness education and university policies. Education begins for new students during summer and fall orientation programs that familiarize students with campus policies and abuse issues through group discussions and skits.

Residence Life takes a proactive role in training resident assistants in responding to alcohol poisoning, illegal drug use, identifying problems students are experiencing, referring students, peer counseling, legal issues, and confrontation skills. They provide information about campus rules and discipline procedures related to alcohol and drug use during wing meetings with residents and through bulletin boards and publications.

Counseling and ADA Services and Student Health Services provide screening, information, referral and counseling on substance abuse. Each February the campus sponsors a Health and Wellness Expo that provides information on local resources and educational materials related to substance abuse.

The Campuses Community Wellness Coalition (CCWC) was established in 2005 and The Tobacco Prevention program in 2006. Both programs offer a wide range of educational services including alcohol, tobacco and other drug-use surveys, social norming information, bystander training, wellness activities, counseling and referral, and alcohol and drug prevention classes such as Choices and Understanding Addiction.

Greek organizations have written agreements with the university that include a uniform alcohol policy and disciplinary guidelines. Student Affairs staff members are regularly involved with statewide campus networks, initiatives, and trainings related to substance abuse prevention. The student conduct administrator makes every effort to encourage growth and learning of new information for those with substance abuse infractions.

Missing Student

If you notice that your roommate or a neighbor has not been around and no one knows where he or she is, please be sure to let your resident assistant know that you believe the student is missing.

Residence Life (ResLife) staff will initially attempt to contact the student via e-mail or phone. If no contact is made, the Hall Director or Assistant Hall Director will check the student's room to see if he or she is in his or her room or if visible personal property might indicate if the student has taken an extended trip or other planned absence from the residence hall. Upon confirming the student is not around and has not been seen, ResLife staff will notify the Dean of Students, who will then follow South Dakota Board of Regents Policy 3:21 Notification of Law Enforcement and Appropriate Persons that a Student is Missing for students believed to be missing. The Dean of Students will refer the missing student information within 24 hours or less to the Rapid City Police Department (RCPD) upon confirmation that the student is missing. The emergency contact or parent, if applicable, will be notified within 24 hours or less that the student is confirmed missing.

Students residing on campus will be given the opportunity to identify their emergency contacts within their housing applications. ResLife, authorized campus officials, and RCPD will use this confidential information in the event a student is believed to be missing. In the event that an unemancipated student under the age of eighteen is missing, the university will notify the custodial parent or legal guardian.

This policy is located in the ResLife Handbook

Sex Offenses/ Sexual Assault Policy

Students who are alleged to have committed sex offenses (including rape, sodomy, forcible, and non-forcible sexual contact, indecent exposure, or simple and aggravated assault) against members of the School of Mines community will be subject to disciplinary measures that apply to acts of aggression, sex offenses, or harassment, as defined in the Board of Regents policies.

Procedures

1. Procedures to follow if a sex offense occurs:

a. A student should contact the Rapid City Police Department. The police will describe the importance of preserving evidence as may be necessary for proof of criminal sexual assault.

b. If a student would like additional support, or assistance in contacting the police, please contact the Vice President for Student Affairs and Dean of Students (605-394-2416), Director of Human Resources/Title IX Coordinator (605-394-1203), Hall Directors, or the Director of Counseling (605-394-1924).

2. Sanctions for sex offenses as described above will be determined on a case-by-case basis following an on-campus disciplinary procedure, which may include, but is not limited to expulsion.

3. On-campus disciplinary action in cases of alleged sexual assault will follow the acts of aggression, sex offenses, or harassment proceedings with the additional provision that the accuser and accused are entitled to the same opportunities to have others present during a campus disciplinary proceeding; and both the accuser and the accused shall be informed of the outcome of any campus disciplinary proceedings brought forward alleging sexual assault.

4. Educational and Counseling Support:

a. A sexual assault training program will be given annually to all resident assistants. Campus educational programs will cover areas such as promotion of awareness of rape, acquaintance rape, and other sex offenses.

b. School of Mines counseling services are available for assistance, as are local support agencies such as Working Against Violence Incorporated.

c. The Vice President for Student Affairs and Dean of Students Office will assist the victim in changing academic and living arrangements if requested by the victim and if these changes are reasonably available.

Weapons Policy

Unauthorized possession of firearms, other items defined as dangerous weapons in SDCL § 22-1-2(10), fireworks, explosives, tasers, BB guns, pellet guns, or dangerous chemicals on institutional premises is strictly prohibited. No student or employee shall possess or carry a weapon while on university property, except as authorized in this policy.

This policy does not apply to:

- any starting gun while in use at an athletic event, and any firearm or air gun at a firing range, a gun show, or supervised school or session for training in the use of firearms;

- the ceremonial presence of any unloaded weapon at a color guard ceremony;

- any weapon under the control of military personnel, while performing military duties or in a military capacity, assigned to the South Dakota National Guard or to the Reserve Officers Training Corps;

- any otherwise lawful firearm held in a weapon storage facility operated by the institution or while such firearm is being transported to or from such a storage facility; or

- storage of any otherwise lawful firearm inside a locked personal motor vehicle is permitted on university property.

- chemicals used for academic or research purposes purchased in accordance with university policies.

Procedure

1. Authorized weapons must be stored in a locked vehicle or surrendered to Campus Safety for secure storage upon entering campus. If the weapon is surrendered to Campus Safety, the individual will then be required to sign and abide by the Weapons Storage Agreement provided to him or her by Campus Safety. When removed from storage, the weapon must be locked in the individual's vehicle. It must never be taken to residence hall rooms or campus buildings.

2. Any employee or student who becomes aware of a violation of this policy is required to immediately notify the Campus Environmental Health and Safety (EHS) Director, Residence Life, or employee's supervisor. Employees who are bound legally not to release such information are excluded from the notification policy.

3. Violation of this policy may result in immediate termination of employment or expulsion.

Exception to the Policy

1. If it is necessary to bring a weapon not delineated in this policy on campus, approval from the Campus EHS Director or designee must be obtained prior to bringing said weapon on campus.

2. If approved, the supervisor of the person having the weapon on campus must follow the activities from start to finish.

3. The Campus EHS Director or designee will provide the information and plan for storage/use to the Vice President for Student Affairs and Dean of Students, Director of Residence Life and Surbeck Center, Vice President of Business and Administration, and the Campus Safety Officer for informational purposes only.

Campus Fire Report

Residence Life
Students residing in School of Mines' residence halls and apartments are provided with comprehensive information that will enable them to prevent, escape, report or handle any fire emergency within the residence halls or apartments.

Reporting of fires
Students and staff should report a fire by immediately calling

- From campus phone 9-911 followed by calling Campus Safety at 6100 or

- From cell phone 911 followed by calling Campus Safety at 605-394-6100

Rapid City Fire Department (RCFD) responds to all reports of fires for the School of Mines.

Fire Drill Training and Evacuation Exercises
Fire drill exercises are conducted annually for all residence halls. Fire drills are not conducted for apartments. Fire drills were conducted in the fall of 2012 for Peterson Hall, Palmerton Hall and Connolly Hall. Records are maintained on these exercises to include the following information: date and time, number of occupants evacuated, number of staff present, problems encountered, weather conditions, and time required to complete evacuation.

Procedures for Evacuation

1. When ordered to evacuate or when alarms are activated, always leave immediately.

2. Exit quickly and calmly using the nearest emergency escape routes and marked exits and proceed to Emergency Assembly Points (EAP). Do not use elevators.

3. Assist persons requiring evacuation assistance to get to designated areas. Be alert for trapped, injured, or other persons needing assistance.

Failure to evacuate the building during a fire drill or fire may result in disciplinary action. Fire officials or Residence Life staff will give the okay to return to the building. Under NO circumstances may a resident return to the building before permission is given.

Fire Safety and Education
All residence hall staff personnel receive annual training in fire safety and building evacuations. Resident assistants are given the responsibility to coordinate the evacuation and to account for everyone under their charge at the designated Evacuation Assembly Point (EAP).  All first-time students are required to complete an on-line fire safety course prior to moving into the residence halls.

Rapid City Fire Department (RCFD) and the Environmental Health and Safety Department complete annual evacuation drills for the main academic building and residence halls. RCFD discusses the importance of fire safety at the end of each drill.

Policies

Appliance Policy
The use of toasters and hot plates or any open coil appliance is prohibited in residence hall rooms. Prohibited appliances will be confiscated. George Foreman Grills and halogen lamps are also not allowed to be used in resident rooms. Foreman Grills are allowed to be used in the residence hall kitchen areas and must be attended at all times.

Apartments with full kitchens are allowed open coil appliances. Efficiency apartments without kitchens have the same restrictions as residence hall rooms.

Clothes irons may only be used in lounges and in the laundry rooms, unless they have an auto shut-off. If you have any questions about the use of a particular electrical appliance, please ask your RA. All small appliances, unless otherwise noted by the manufacturer, should be unplugged when not in use.

Candles/Incense (Open Flame) Policy

The burning of any materials, including candles or incense, is a potential fire hazard and is not permitted in the residence halls. The burning of candles or incense is not permitted in the apartments. Burned candle wicks must be cut.

Smoke and Tobacco-Free Campus Policy, Policy IV-08

In order to protect and promote the health and comfort of college students, employees and visitors, smoking and tobacco use of any kind is prohibited on the entire interior of the campus including campus buildings, residence halls, grounds and parking lots. Smoking and tobacco use is allowed in personal vehicles in designated parking lots on the perimeter of campus. No sale or give away of smoking or tobacco products is allowed on campus. Smoking and tobacco use is also prohibited in and around all facilities managed by the university.

Fire Statistics

Additional information concerning fire incidents can be found at http://sdmines.sdsmt.edu/cgi-bin/global/fs_view_alarms_list.cgi

Building

Year

Cause

# of Fires

# of Injuries

# of Deaths

Property Damage

Connolly-501 E Saint Joseph St

09

NA

0

0

0

$0

Palmerton-501 E Saint Joseph St

09

NA

0

0

0

$0

Peterson- 501 E Saint Joseph St

09

NA

0

0

0

$0

Kelley Apts-326 E St. Joseph St

09

NA

0

0

0

$0

LaCroix Apts-125 E Kansas City St

09

NA

0

0

0

$0

Park Vista Apts-324 E Kansas City St

09

NA

0

0

0

$0

Connolly-501 E Saint Joseph St

10

NA

0

0

0

$0

Palmerton-501 E Saint Joseph St

10

NA

0

0

0

$0

Peterson-501 E Saint Joseph St

10

NA

0

0

0

$0

Kelley Apts-326 E St. Joseph St

10

NA

0

0

0

$0

LaCroix Apts-125 E Kansas City St

10

NA

0

0

0

$0

Park Vista Apts-324 E Kansas City St

10

NA

0

0

0

$0

Connolly-501 E Saint Joseph St

11

NA

0

0

0

$0

Palmerton-501 E Saint Joseph St

11

NA

0

0

0

$0

Peterson-501 E Saint Joseph St

11

NA

0

0

0

$0

Kelley Apts-326 E St. Joseph St

11

NA

0

0

0

$0

LaCroix Apts-125 E Kansas City St

11

NA

0

0

0

$0

Park Vista Apts-324 E Kansas City St

11

NA

0

0

0

$0

Connolly-501 E Saint Joseph St

12

NA

0

0

0

$0

Palmerton-501 E Saint Joseph St

12

NA

0

0

0

$0

Peterson-501 E Saint Joseph St

12

NA

0

0

0

$0

Kelley Apts-326 E St. Joseph St

12

NA

0

0

0

$0

LaCroix Apts-125 E Kansas City St

12

NA

0

0

0

$0

Park Vista Apts-324 E Kansas City St

12

NA

0

0

0

$0

Description of Fire-Safety Systems:

Building

Fire Alarm

External Monitoring

Sprinkler

Standpipe

Connolly Hall

yes

yes

yes

no

Palmerton Hall

yes

yes

yes

yes

Peterson Hall

yes

yes

yes

no

Kelley Apts

yes

no

no

no

LaCroix Apts

yes

no

no

no

Park Vista Apts

yes

no

no

no

If buildings are renovated, additional fire suppression and detection devices will be reviewed based on current regulations during the renovation process.