Facility Use Guidelines
All items posted in the Surbeck Center must be submitted at the
Surbeck Front Desk for authorization. The Surbeck Desk staff
will post approved signs on the appropriate bulletin board within
the building. Signs should not be taped to the sidewalk or
patio areas within 10 feet of the entrance.
The Surbeck Center has easels that may be scheduled for
posting foam core boards; T-stands for posting banners; and wall
divider panels for posting a series of information. These
items should be scheduled in advance through Surbeck scheduling. Location of these special postings is at the
discretion of Surbeck Center staff to ensure traffic flow, egress
from the building, and best use of facility space overall. Sandwich boards, unless specifically approved by Surbeck
Scheduling, are not to be used.
Items posted on easels in Surbeck Center must be removed
immediately following the event and may not be displayed more than
3 days prior to an event.
Weekly meetings advertised on easels may be displayed only
on the day of the meeting.
All equipment (tables, chairs, AV equipment, mobile units,
etc.) must be reserved through Surbeck Scheduling.
All equipment must be picked up and signed for by the
department/office/individual at the Surbeck main desk.
All equipment must be returned on the scheduled date and signed
in at the Surbeck main desk by the
The public areas of Surbeck Center (the South Lounge, Rec Room,
Miner's Shack seating and the Student Organization area) are
designed for the use of our students. On occasion, events may
be scheduled in these areas, but for the majority of time, these
areas are intended for students who are studying or hanging out
with friends, as well as for faculty and staff use.
Recognized student organizations and university departments or
groups have first priority in reserving and using meeting rooms in
the Surbeck Center. That is not to say that these groups have
last say in what room they use. Surbeck staff will
reserve and assign space to optimize the needs of all parties; this
may involve reassignment of your event after
Individual students are welcome to use conference and meeting
rooms in Surbeck within the following guidelines:
Events related to completion of degrees (oral exams, thesis
defense, etc) may use Surbeck Center meeting rooms at no cost.
Special events or activities not sponsored by a student
organization but attended by SDSM&T students may be charged
room rent. Such activities will be reviewed by the
Director of Surbeck Center; requestors will be notified in writing
of decisions related to rent charges prior to confirming the room
Room rental fees will be charged in accordance with SDSM&T Policy (VI-A-13) Assessing User Fees: Scheduling,Events, Conferences.
Damage charges may be assessed to any users for damages to rooms
or equipment caused during that user being in the reserved
space. Users should be aware that use of certain tapes or
adhesives on the walls may cause extensive (and expensive)
repairs. Blue tape is available at the Surbeck Main Desk for
use during meetings and events. Tripods, movable panels and
T-sign holders are also available for posting information and
hanging banners or backdrops.