Semester Information
All Payments or Payment Arrangements for Spring 2013 MUST be made before 4:00 pm Thursday, January 22, 2013
Payments made in the Student Accounts/Cashiering Services Office must be by check or cash - no credit cards are accepted in the office. Payments can also be made on-line by e-check (no fee) or American Express, Discover, MasterCard (2.75% convenience fee).
The Payment Plan option is available beginning December 2, 2012 with the last day to enroll being Jan 22, 2013. Payments can be made by e-check (no convenience fee) or American Express, Discover, MasterCard (2.75% convenience fee). There is a $40 enrollment fee each semester to use the Payment Plan, regardless of the payment method selected.
Deferment arrangements related to Financial Aid can only be given if there is AWARDED Financial Aid or Scholarships. If you have been awarded School of Mines Scholarships and/or Federal/state/private student aid that can be applied to your account, but those funds will not be available prior to 4:00pm Monday, Jan 22, 2013, you can obtain a Federal Aid Deferment from the Financial Aid Office located in the O'Harra Administration Building. Any balance on your account that is not included in a Financial Aid deferment must be paid by 4:00pm, Monday, Jan 22, 2013..
Third Party Sponsored students need to check their authorization status with the Student Accounts/Cashiering Services Office by Jan 22, 2013 to ensure an authorization to bill has been received. Examples of Third Party include the National Guard and Veterans Voc Rehab.
Refunds will be processed by direct deposit (recommended) or mailed to a student's refund requested or local address. The Refund process is scheduled to start the morning of Jan 2, 2013 with checks to be mailed Jan 9, 2013. If you have classes added after 10 am, Jan 2, you will need to make sure you take care of payment by Jan 22, 2013, or you will be assessed late charges. Changes made to you account after Jan 2, 2013, that generate a refund will be included in the processing planned for the week of Jan 25, 2013.
Financial Aid Refunds and Attendance Confirmation: In order for your financial aid (fellowships, grants, loans, scholarships) to be applied to your account, you must complete the Attendance Confirmation no later than midnight, Jan 1, 2013. However, in order to be included in our initial refund process for 2013 Spring, students who are receiving aid (fellowships, grants, loans, scholarships) in excess of their account balance, must complete the Attendance Confirmation no later than midnight, Jan 1,, 2013. Students who confirm their attendance after Jan. 1, may find a delay with their potential refunds until the week of January 25, 2013.
Authorization to charge books with Financial Aid: For students whose financial aid (grants, loans, scholarships) is more than their account balance, but not all of their aid is available to be applied to their account, may request an Authorization to Charge Books from the Student Accounts/Cashiering Services Office located in the Surbeck Center. This option is not available to students whose aid is less than the balance owed on their account.
Loan/Scholarship checks for non-SDSM&T scholarships or non-electronic loans which require student's endorcement, will be available in the Student Accounts/Cashiering Services Office starting January 9, 2013. Your student ID, or a picture ID, will be required to pick up all checks.
The Billing Statement is a dated document and current only as of the date at the top of the statement. If you have added or dropped classes, or if there has been other activity to your account since the date at the top of the statement, you will need to view your Current Activity on SDePay. SDSM&T will mail an e-Bill notification to your Mines email when the statements are ready to view, but will not mail you a paper copy of the statement.
Grubby Gold is the new name for your flex account. Funds can be loaded on your ID card by going on-line at http://grubbygold.sdsmt.edu and selecting the deposit link, or you can load the funds at theStudent Accounts/Cashiering Services Office. Use your Grubby Gold funds at the Bookstore, Java City, Miners Shack, Hardrocker Cafe, laundry machines and some vending and copier machines. New locations and avenues to use your Grubby Gold will be included as they are established. There is no convenience fee to load fund with a credit/debit card - MasterCard, American Express, Discover and Visa are accepted.
SDSM&T ID cards are used for student identification, library card, dorm and some class/lab room access and Grubby Gold funds and should be kept with you at all times. SDSM&T is not responsible for Grubby Gold funds should your ID be lost or stolen. Cards are issued to each new student free of charge. Returning students should continue to use the ID card they were initially issued. To replace a damaged or non-working card, bring it to the Student Accounts/Cashiering Services Office and the card will be replaced at no charge. Lost cards will be replaced for a $25 replacement fee, due when the new ID is issued. ResLife will activate your ID card for room access if you are staying in the dorms.