Allowable Charges
Depending on the funding source there are multiple
regulations associated with the performance of a proposal. These
regulations dictate what are and are not allowable costs associated with
the grant from that particular funding source’s point of view. Also
complicating matters is the need to follow South Dakota purchasing,
travel and other administrative regulations. For
large or complex grants this management may rise to the level where
additional assistance is recommended in the form of project support
staff. For other grants, the project management is much easier.
In general, the Principle Investigator (PI) on the
grant should already be aware of what is and is not allowable on their
grant but there are times when a PI determines that it is necessary to
spend grant funds in a manner different then what was mutually agreed
upon in the award in order to accomplish the goal of the proposal.
In these instances, the Office of Sponsored Programs (OSP) is available to answer
questions about whether or not a particular cost or expense is allowable
under a particular grant and funding source and/or what sort of
approval is needed in order to change the award to allow for the new
expense. In many cases this will involve approval in writing from the
funding source to change the budget of the award. Once
this approval is obtained then OSP can adjust the budget in BANNER to
reflect the revised award. Spending cannot occur in BANNER if there are
not funds available in a budget line so this approval is absolutely
essential.