Some funding sources require cost-sharing or match as part of their proposal. These are cases where the funder awards money to the School of Mines for certain direct and F&A costs but requires that the School is also spending funds to support the proposal. These expenses are called cost-sharing or match and they most often take the form of a portion of the researcher’s time and effort. Each researcher who is funded from a grant or sponsored program will receive a monthly time and effort report. This is an invoice for their time and should be viewed as the record for the way that they spent their time during that month. These are submitted to Business Services as part of the payroll process each month and are kept on file with Office of Sponsored Programs (OSP).
The initial forms are created based on the information contained in the proposal but each researcher is charged with recording the actual way they spent their time each month.
Other expenses may be used as cost-sharing or match like the purchase of equipment or in-kind services rendered by industry partners. In each of these cases, OSP is available to assist the researcher in developing the correct documentation needed to verify these expenses so that they may be used as part of the requirements for the proposal award. OSP will also keep the record of these expenses on file in their office on behalf of the PI.