School of Mines Policy Manual

The South Dakota Board of Regents has directed that the policies of the board be made available in the major university administrative offices. The policies of Mines are grouped and renumbered according to the subject arrangement used by the Board of Regents.

In using these policies, you are urged to check both the board and university policies if you would like information about a specific matter. Many of the university policies address matters that are mandated by state or federal law to be specific for each university while board policies address matters that are applicable to the entire system.

You may also find it helpful to recall that the policies of the Board of Regents that are in the process of review by the Board staff and the various councils may also indicate reference to an earlier policy manual as a reminder to those who are responsible for completing the review. Should you have need for assistance in working with this or any other aspect of either the Board or university policies, please contact the Office of the President, at (605) 394-2411.

Section I: Governance

Section II: Academic Affairs

Section II: Academic Affairs

Policy II-1-1 Curriculum Development and Review Process
Policy II-2 Small Class Sections
Policy II-3 Common Examination Scheduling
Policy II-4 Cooperative Education Program
Policy II-4-2 Audited Courses and Registrations for No Credit
Policy II-5 Office Space for Emeriti Faculty
Policy II-5-1 Appeal of Undergraduate Transfer Credit Decisions
Policy II-5-3 College Level Examination Program (CLEP)
Policy II-5-4 Transfer of Academic Credit from Other Institutions
Policy II-6 Graduate Teaching and Research Assistants
Policy II-6-2 Final Examinations
Policy II-6-3 Withdrawal from the University
Policy II-7-1 Maintenance of Student Records
Policy II-7-2 Placement Procedures/Examinations
Policy II-8-1 Graduate Credit for Undergraduate Senior Students
Policy II-8-2 Classification of Undergraduate Students
Policy II-8-3 Non-Degree Seeking Graduate Students
Policy II-8-4 Transcripts
Policy II-9-1 Grade Change for Graduate Research Credit
Policy II-9-2 Petition for a Change in Major Professor
Policy II-9-3 Academic Appeals
Policy II-10-1 Grading Procedures for Graduate Research Credit
Policy II-10-2 Notification of Graduate Examination Results
Policy II-14-1 Organization of Departments and Academic Programs
Policy II-17-1 Graduation Policy
Policy II-17-2 Recommendation of Students for Graduation
Policy II-18-1 Conferral of Honorary Doctorate Degrees
Policy II-25-1 Dual Use of Credit
Policy II-25-2 Credit by Examination
Policy II-25-3 Definition of Credit Hours
Policy II-27-1 Articulation of Transfer Credits from Other Institutions
Policy II-29-1 Credit Limitation in Special Topics Categories
Policy II-29-2 Proprietary Thesis Petition
 

Section III: Student Affairs

Section III: Student Affairs

Policy III-1-1 Excused Absences for School-Sponsored Activities and Professional Interviews
Policy III-1-2 Threat Assessment
Policy III-1-3 Grievance Procedures for Students
Policy III-4-1 Sex Offenses/Sexual Assault
Policy III-4-2 Judicial and Appellate Boards
Policy III-6-1 Housing
Policy III-6-2 Meal Contract Participation
Policy III-7-1 Solicitation
Policy III-10-1 On-Campus Advertising/Campus Posting
Policy III-13-1 Communicable Diseases
Policy III-15-1 Financial Aid
 

Section IV: Personnel

Section V: Finance and Administration

Section V: Finance and Administration

A. Finance
     Policy V-A-1   Copyright Protection
 
B. Business Services
     Policy V-B-1   Purchasing
     Policy V-B-2 Local Purchasing
     Policy V-B-3 W-9 Forms
     Policy V-B-4 Printing Cost Disclosure Statement 
     Policy V-B-5 Use of SDSM&T Property  (available soon)
 
C. Bookstore
     Policy V-C-1   Bookstore  
     Policy V-C-2 Licensing  
 

Section VI: Facilities

Section VI: Facilities  

 

Section VII: Health & Safety

Section VIII: Information Technology Services

Section VIII: Information Technology Services

Policy VIII- 01   Software Licensing Policy
Policy VIII-02  Computer User Policy
Policy VIII-03  Information Technology Services Governance
Policy VIII-04  Compliance with Payment Card Industry Data Security Standards (PCI DSS)
Policy VIII-04-1  Credit Card Processing (PCI DSS)
Policy VIII-04-2  Credit Cardholder Data Access Control in Compliance with Payment Card Industry Data Security Standards (PCI DSS)
Policy VIII-04-3  Authorizing Third Party Service Providers in Compliance with Payment Card Industry Data Security Standards (PCI DSS)
Policy VIII 04-4  Use of Employee Facing Technologies in Compliance with Payment Card Industry Data Security Standards (PCI DSS)  
Policy VIII-04-5  Information Security Responsibilities Related to Compliance with Payment Card Industry Data Security Standards (PCI DSS)
Policy VIII-04-6  Vulnerability Scans in Compliance with Payment Card Industry Data Security Standards (PCI DSS)
Policy VIII-05  Computing and Network Security
Policy VIII-05-1  Password Policy
Policy VIII-05-2 Antivirus-Antimalware Policy
Policy VIII-05-3  Network Security Policy
Policy VIII-05-4  Security Awareness Policy
 

Section IX: Research Administration

Section IX: Research Administration

Policy IX-1 Distinguishing Between the Foundation, Sponsored Programs and Business Office as Administrator of External Funds
Policy IX-2 Inventions, Patents and Intellectual Property
Policy IX-03 Procurement of Major Scientific Equipment
Policy IX-04 Cost Sharing for Research and Other Sponsored Activity  
Policy IX-05 Facilities and Administrative Cost Recovery from State Agencies
Policy IX-06 Use of Release Time Funds
Policy IX-07 Authorization of Centers
Policy IX-08 Establishing Use Rates for Research Instrumentation
Policy IX-09 Center for Robotics, Artificial Intelligence and Remote Sensing
Policy IX-10 Proposals for Sponsored Programs
Policy IX-11 Submission of Effort Reports for Sponsored Projects
Policy IX-12 Organizational Prior Approval System
Policy IX-13 Basic Cost Principles
Policy IX-14 Budget and Expenditure monitoring/Monthly Financial Reconciliation
Policy IX-15 Budgets Revisions
Policy IX-16 Cost Transfers
Policy IX-17 Delegation of Authority
Policy IX-18 Expenditure Approval
Policy IX-19 Records Retention


Other questions: Contact SDSM&T Policy