Finalizing Your Financial Aid

To report outside (non-South Dakota Mines) scholarships or financial assistance that you will be receiving, please complete the Outside Financial Assistance Form. Outside scholarships received by the Financial Aid Office will be processed for one semester if the scholarship amount is less than $2,000 unless the scholarship donor or student specifies otherwise. Outside scholarships in the amount of $2,000 or over will be split equally between the fall and spring semesters, unless the scholarship donor or student specifies otherwise.

After you have completed the financial aid accept award offer process in Self-Service Banner, please see the instructions below for specific steps that must be completed for each financial aid program.

Federal Subsidized and/or Unsubsidized Student Loan

Federal Parent PLUS Loan

  • The parent borrower of the Parent PLUS Loan must complete a Federal Parent PLUS Loan application online at (for 2022-23, available beginning in May 2022). The parent borrower must log in with his/her FSA ID.
  •  If the parent borrower has not previously borrowed a Parent PLUS Loan for you, he/she must complete a Federal Parent PLUS Loan Master Promissory Note (MPN) online at The parent borrower must be signed in with his/her FSA ID to complete the MPN.

Federal Work-Study (FWS)

  • You must be awarded FWS by the Financial Aid Office in order to participate in this program.
  • If you were awarded FWS, the award will show up in your Banner Student Portal. If you were not awarded FWS, please contact the Financial Aid Office to request to be placed on the FWS wait list, if eligible.
  • If awarded either initially or off the wait list, you will receive an email notification from the Financial Aid Office. 
  • The email notification will include detailed information on your FWS responsibilities and available on and off-campus positions in which you can work. These details will also be available on the Work-Study/Employment page. 
  • If awarded FWS you must bring to campus an original and current U.S. Passport -OR- your Driver’s License AND an original of one of the following: Social Security Card or Birth Certificate. Please note: original documents are required; copies will not be accepted.
  • You will be required to complete paperwork with Human Resources that is relative to your FWS position. You must receive your Federal Work Study Authorization (FWSA) form from the Financial Aid Office before you are allowed to begin working.

Attendance Confirmation via Self-Service Banner

  • The Attendance Confirmation process is available via Self-Service Banner approximately one month before the start of the fall and spring semesters.
  • Students need to complete this process each fall and spring semester that they are attending South Dakota Mines.
  • This process is used to determine if students are attending, how they plan to pay their account balance and by what means they wish to receive any refunds owed to them (by paper check and what address to mail it to or Direct Deposit to their bank account).
  • This process also helps students on class waiting lists by removing students from class rosters who are not attending.
  • Your assistance in this process is very much appreciated!

Financial Aid Disbursement

    With the exception of Federal Work-Study, which is paid monthly, and some scholarships, which are disbursed according to the wishes of the donor, financial aid is either credited to your account or disbursed by check at the beginning of each semester, or after aid eligibility is determined, whichever is later.

    If your financial aid exceeds your institutional charges, you will be provided a cash disbursement via mail to the address provided during the Registration Confirmation process via Self-Service Banner or via Direct Deposit which can be set up through Self-Service Banner/SDePay. Paper checks that require a student's endorsement are available in the Student Accounts Office beginning the first day of classes each semester. However, you must have with you a photo ID to pick up a paper check that is not needed to pay your bill. Due to unforeseen delays in processing or disbursing your aid, it is always a good idea for students to have enough money on hand to meet immediate expenses they might incur at the beginning of each semester, such as the purchase of books and supplies.

    Prior to disbursement of any type of financial aid awarded for attendance at South Dakota Mines, it will be determined if you are degree seeking at South Dakota Mines, meet the appropriate enrollment status for disbursement (for example, at least half time for student loans and generally full time for scholarships and fellowships), completed Entrance Loan Counseling for student loans and that you are maintaining Satisfactory Academic Progress toward the completion of your degree at the South Dakota Mines. If you meet the disbursement requirements, your financial aid will be released to be applied to your account.

    Although you may receive a disbursement of your Federal Pell Grant Program during fee payment, your final payment will be based on your enrollment as of the final add/drop date each semester or what we refer to as the census date, which is at the end of the first 10%, or approximately the first 10 calendar days, of each semester. If your census date enrollment is for fewer credits than you were enrolled when the initial payment was processed, your Pell Grant award will be reduced accordingly. As a result, this action may result in you owing money back to the school. If that occurs, you will need to make immediate repayment arrangements with the Student Accounts Office. However, if your census date enrollment is for more credit hours than your payment was initially based on, then the additional funds will be applied to your account and if the change results in a credit balance, a refund or overage will be disbursed as discussed above.

    Students (and/or Parent PLUS borrowers) who wish to cancel the disbursement of their student loans must request this change in writing. A form is available through our office.

    Loan funds that arrive after the semester ends and you are no longer enrolled at the South Dakota Mines cannot be released until it is determined if you meet the requirements for a late disbursement. We will also determine if you continued to meet the Satisfactory Academic Progress requirements. This same rule applies to other forms of financial aid that are paid retroactively during the award year.

    All institutional charges are due each semester by the final day of fee payment. This date corresponds to the day after the final add/drop date each semester. This date will be communicated to students via their South Dakota Mines e-mail account and posted at key places around campus. If not paid when due, a late charge may be applied or your registration may be canceled. Even if you expect to receive financial aid at a later date, you are responsible to pay all University charges when due. If you have been awarded and accepted aid but the funds are not available by the payment deadline, you may request a deferment from the Financial Aid Office until your funds arrive. If your aid exceeds your school charges, you may qualify to receive an authorization to charge your books & supplies at the campus bookstore (see Student Accounts Office personnel for more information). However, a deferment will be approved during and after fee payment only if you have been awarded and have accepted financial aid. Otherwise, payment in full is required or you can apply to participate in the monthly payment program via SDePay. Contact the Student Accounts Office if you have any questions. The payment plan is available approximately one month before the start of each semester, or when billing statements become available.

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Always Here to Help

Financial aid is new territory for many students and their parents, and can some times be complex.

Please feel free to contact the South Dakota Mines Financial Aid Office if you have questions or need assistance on financial aid matters.